Midsommar! Vendor Application

 

Midsommar at the Mary Olson Farm

Saturday, August 8 | 11AM-4PM

Join us this summer at a brand new event! Midsommar at the Mary Olson Farm!

Midsommar is a Scandinavian festival celebrating the summer season. It is celebrated with outdoor gatherings with flowers, food, dancing, music, a midsommar pole! While Midsommar is traditionally held on and around the summer solstice in June, in the Pacific Northwest we know that summer doesn’t really start until we are into July. It is only appropriate to hold our mid-summer event in August!

We are looking for vendors for this event. Scandinavian arts & crafts and imports, non-profit heritage groups, traditional skills demonstrators, dance groups, and music groups.

Booth Information

  • Booths are uncovered 10’ x 10’ space (activity vendors may be granted additional space). Vendors must supply their own materials (canopies, tables, chairs, signs, etc.) and are responsible for all set-up and take-down. Vendors are required to stay in their assigned space and required to stay for the duration of the event. Electricity is not available for this event. Extra tables and chairs are available to rent for the day.

  • The Mary Olson Farm does not require a percentage of sales. Vendors keep all of their revenue.

  • Payment will be collecting via online invoice. Once your application has been approved you will receive an invoice.

  • No refunds after the early application deadline of June 15, 2026. Prior to the deadline, refund will be given less $1.00.

  • Complete event information will be e-mailed the week of July 20, 2026.

Selection Criteria

  • No franchises or non-owner operated businesses are permitted.

  • All vendors must reflect and represent Scandinavian culture.

  • All Non-Profit Heritage or Informational vendors are required to provide a cultural hands-on activity. We recommend having enough supplies/handouts for 500+ children. Primary audience is families with children ages 4-15. No sales are allowed at free booths.

  • Scandinavian Arts & Craft Artists and importers must submit photographs or images of your work/items. Please email to: museumevents@auburnwa.gov with "Midsommar" in the Subject line.

Insurance

  • Accepted activity vendors (and those required vendors) must provide proof of insurance, by June 27, 2026 for two million ($2,000,000) dollars naming the City of Auburn and Mary Olson Farm as additional insured.

  • If insurance is not required, it is expressly understood that any damages caused by the applicant and/or members of their party are the financial responsibility of the applicant.

  • All vendors driving into park property must have auto insurance.

By submitting the below application I agree to the following:

INSURANCE – The City does not maintain insurance that will respond to claims against the applicant arising out of the use of the booth by the applicant, its members, or those attending the event. Depending on the type of event you are planning, and the activity and risk level of your group, you may be required to obtain bodily injury and property damages liability insurance in accordance with City policy, name the City as an additional insured on the policy, and be responsible for obtaining said insurance. After reviewing this application, the City will determine whether you must obtain liability insurance.

RELEASE – The Applicant is fully aware that there are special dangers and risks inherent in this activity, including, but not limited to, serious physical injury, death or other harmful consequences, that may arise directly or indirectly from participation in this activity and harm the Applicant listed above or its individual members. Being informed of these risks and in consideration of being allowed to participate, The Applicant assumes all risk of injury, damage, and harm to any member arising from participation. The Applicant agrees to indemnify, defend, and hold harmless the City, its officials, employees, volunteers, and agents from all causes of action, claims, and fees arising from its participation, except those arising from the City’s sole negligence, and waive any right of recovery against the City for personal injury, death or other consequences occurring from participation in this activity. As the submitter of this application, I agree that I have authority to enter into this agreement for the Applicant. As the submitter of this application, I also agree I have read and agree to the conditions outlined above.